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Vaccinations & Medical Events

Keep immunizations and major procedures in one place.

Add a Vaccination​

  1. Open a child profile
  2. Click Add Vaccination
  3. Enter name, date, and dose
  4. Click Save

Screenshot Placeholder: Vaccination​

Record a vaccination

Vaccination Schedule​

Use the Vaccinations tab to see what’s completed and what’s due.

Medical Events​

Use Add Medical Event for procedures, tests, or hospitalizations.

Export Records​

Export vaccination records for school, travel, or your provider.

Document emergency room visits and hospital stays.

Recording a Hospitalization​

Include:

  • Admission date and time
  • Discharge date and time
  • Reason for admission
  • Diagnosis
  • Treatment received
  • Medications given
  • Length of stay
  • Follow-up care required

Screenshot Placeholder: Hospitalization​

A hospitalization event showing admission and discharge details

Viewing Medical Event Timeline​

See all vaccinations and medical events in chronological order.

Accessing the Timeline​

  1. Go to the child's profile
  2. Click the Medical Events or Timeline tab
  3. View all events chronologically
  4. Filter by event type
  5. Click any event for full details

Screenshot Placeholder: Medical Timeline​

A timeline showing vaccinations, procedures, and medical events

Linking Events to Visits​

Connect medical events to doctor visits for context.

Linking an Event to a Visit​

  1. When creating/editing a medical event, look for Related Visit
  2. Select the visit from the dropdown
  3. The event will appear in that visit's record

Or from a visit:

  1. In the visit form, add medical events
  2. Select from existing events or create new

Screenshot Placeholder: Linked Event​

A medical event linked to a doctor visit

Reminders for Upcoming Events​

Set reminders for vaccine due dates and follow-up appointments.

Setting a Reminder​

  1. Open a vaccination or medical event
  2. Click Set Reminder
  3. Choose when to be reminded:
    • 1 week before
    • 1 month before
    • Custom date
  4. Save the reminder

Screenshot Placeholder: Reminder Setup​

Setting a reminder for an upcoming vaccination

Notification Method

Reminders appear in Trajectory when you log in. Check settings to enable email notifications (if configured by your administrator).

Editing Medical Events​

Update event information as needed.

Editing an Event​

  1. Open the vaccination or medical event
  2. Click Edit
  3. Update any information
  4. Click Save Changes

Deleting Medical Events​

Remove incorrect records if needed.

Deleting an Event​

  1. Open the event
  2. Click Delete (usually in options menu)
  3. Confirm the deletion
Permanent Action

Deleting a medical event removes it from the timeline and cannot be undone.

Tips for Tracking Medical Events​

✅ Record immediately - Add events as soon as they happen

✅ Keep vaccination cards - Photo and attach to records

✅ Note lot numbers - Helps if there's ever a vaccine recall

✅ Document reactions - Even mild ones, for future reference

✅ Attach documents - Add test results, discharge summaries, prescriptions

✅ Link to visits - Connect events to the visits where they occurred

✅ Set reminders - For vaccines due and follow-up appointments

Next Steps​

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